Copeland

Job Title: Office Operations Manager /Asst. Manager, Admin

Location : Mohali

Company: Copeland India Private Limited

Job Description:

We are seeking a proactive and organized Office Operations Manager to join our team in Mohali. The Admin Officer will be responsible for managing overall office administration, including but not limited to dealing with local vendor partners, coordinating with the finance department and handling statutory returns in coordination with finance department.

Responsibilities:

• Manage and coordinate all administrative functions of the office.

• Oversee the maintenance of office facilities and equipment, ensuring they are in good working condition.

• Oversee and manage the housekeeping staff.

• Ensure smooth day-to-day operations of the office including supporting employees, plan arrangements for guests, support travel arrangements for cabs, flights etc.

• Handle office communications, including phone calls, emails, and correspondence related to office administration.

• Identify, evaluate, and select local vendor partners for office supplies, maintenance, and other services.

• Negotiate contracts and agreements with vendors to ensure cost-effectiveness and quality of services(Maintain /Manage and track).

• Liaise with local vendor partners for office supplies, maintenance, and other services.

• Coordinate with the finance department for POs, invoices, and other financial documentation.

• Coordinate with vendors to ensure timely delivery of goods and services.

• Support in processing and tracking PO, invoices, expenses, and reimbursements related to office administration and work closely with finance team for statutory returns.

• Maintain and update office maintenance records, including employee administration related records and follow office administration procedure and policies.

• Ensure that the office complies with health, safety and office security regulations.

• Implement measures to promote a safe and healthy work environment.

• Collaborate with other team members to ensure smooth coordination of activities.

• Support and assist other team members as needed.

• Identify areas for improvement in office operations and implement measures to enhance efficiency and productivity.

• Seek feedback from employees and stakeholders to improve administrative processes.

• Maintain accurate records and documentation for all administrative activities.

• Provide administrative support to the management team as required.

• Coordination with remote teams and stakeholders to ensure smooth operation

• Responsible for Manage accommodation & local transport and domestic/international travel for employees and guests.

By effectively managing and coordinating these administrative functions, the Admin Officer plays a crucial role in ensuring the smooth functioning of the office and supporting the overall success of the organization.

Requirements:

• Bachelor’s degree in business administration or related field.

• Proven experience in office administration or a similar role.

• Knowledge of finance documentation and procedures.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal abilities.

• Proficiency in MS Office and other relevant software.

• Understanding and sound knowledge of HVAC , Electrical and office access and security

Our Commitment to Our People

Across the globe, we are united by a singular Purpose: Sustainability is no small ambition. That’s why everything we do is geared toward a sustainable future—for our generation and all those to come. Through groundbreaking innovations, HVACR technology and cold chain solutions, we are reducing carbon emissions and improving energy efficiency in spaces of all sizes, from residential to commercial to industrial.

Our employees are our greatest strength. We believe that our culture of passion, openness, and collaboration empowers us to work toward the same goal - to make the world a better place. We invest in the end-to-end development of our people, beginning at onboarding and through senior leadership, so they can thrive personally and professionally.

We provide employees with flexible and competitive benefits plans that offer the right options to meet your individual and family needs. Some items may include flexible schedules and remote work, professional development opportunities, paid parental leave, vacation and holiday leave.

Together, we have the opportunity – and the power – to continue to revolutionize the technology behind air conditioning, heating and refrigeration, and cultivate a better future. Learn more about us and how you can join our team!

Our Commitment to Diversity, Equity & Inclusion

At Copeland, we believe having a diverse, equitable and inclusive environment is critical to our success. We are committed to creating a culture where every employee feels welcomed, heard, respected, and valued for their experiences, ideas, perspectives and expertise. Ultimately, our diverse and inclusive culture is the key to driving industry-leading innovation, better serving our customers and making a positive impact in the communities where we live.

About Copeland

We are a global climate technologies company engineered for sustainability. We create sustainable and efficient residential, commercial and industrial spaces through HVACR technologies. We protect temperature-sensitive goods throughout the cold chain. And we bring comfort to people globally. Best-in-class engineering, design and manufacturing combined with category-leading brands in compression, controls, software and monitoring solutions result in next-generation climate technology that is built for the needs of the world ahead.

Whether you are a professional looking for a career change, an undergraduate student exploring your first opportunity, or recent graduate with an advanced degree, we have opportunities that will allow you to innovate, be challenged and make an impact. Join our team and start your journey today!

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